Technical details
While Teachmeet are more about the teach rather than the tech, having bad wifi while a presenter is trying to show a youtube clip will lessen the experience. In today’s digital world, a good rule of thumb is that people will have 1.5 digital devices with them that they may want to use at your Teachmeet. If you are hosting in a non-school environment, such as a hotel, pub, hall etc. connectivity is very important consideration. It is a real plus if you have a cabled internet connection for the presenting laptop or PC.

If you don’t have any access to wifi, you should let attendees know in advance. If you need to register attendees for guest wifi access, this needs to be done before hand. Poster the wifi network, username and password either via the projector or as a sign on the podium.

Running a Teachmeet in a school which has 100Mb should not be a problem but you should contact the Schools Broadband Helpdesk if you need to temporarily remove or change the Internet filters. Failure to do this might have a major impact on your presenters.

If you are planning to live stream the event, there are a number of options available that have worked for a Teachmeet. Ustream, Google hangout, Skype, or Flashmeeting have been used. It is important that presenters are aware that you are streaming the event and you will need to get their permission to be broadcast. It is good idea to put this as part of your presenter registration form. Another issue to be aware of when livestreaming is broadband speed. Livestreaming an event on a shared wifi network will slow it down for other users. If you can livestream on a fast connection separate to what other users have access to, it is usually the most successful option.

Remember speakers for the presenter’s laptop.

If you have tech support offered to you, avail of it. It is very hard to host and supply tech support at the same time. If you do have tech support remember to thank them at the end of the night.